ഉപയോക്താവ്:Viswaprabha/mlws2015-DBE

വിക്കിസംഗമോത്സവം 2015 (കോഴിക്കോട്)

Cost estimate

Food, Accommodation & Local transport
Date	Time	Source	Code	Item	Rate		Quantity									Amount									Notes
width ="60"					INR	US$	VA	LP	RP	NP	SP	CG	HA	MR	Total	VA	LP	RP	NP	SP	CG	H4	MR	Total
2015/12/18	06:00	CIS	FAT	Breakfast	30	0.45									0	0	0	0	0	0	0	0	0	0
2015/12/18	11:00	CIS	FAT	Forenoon refreshments	30	0.45	5						1		6	150	0	0	0	0	0	30	0	180
2015/12/18	01:00	CIS	FAT	Lunch	60	0.90	10						2		12	600	0	0	0	0	0	120	0	720
2015/12/18	03:00	CIS	FAT	Local transport	500	7.47							1		1	0	0	0	0	0	0	500	0	500
2015/12/18	04:00	CIS	FAT	Afternoon Refreshments	60	0.90	15						2		17	900	0	0	0	0	0	120	0	1020
2015/12/18	07:00	CIS	FAT	Evening Refreshments	60	0.90	20						2		22	1200	0	0	0	0	0	120	0	1320
2015/12/18	09:00	CIS	FAT	Dinner	100	1.49	15		10	2			2		29	1500	0	1000	200	0	0	200	0	2900
2015/12/18	10:00	CIS	FAT	Accommodation	400	5.98			10	2					12	0	0	4000	800	0	0	0	0	4800
2015/12/19	06:00	CIS	FAT	Breakfast	30	0.45	5	10	20	2					37	150	300	600	60	0	0	0	0	1110
2015/12/19	03:00	CIS	FAT	Local transport	500	7.47	1						1		2	500	0	0	0	0	0	500	0	1000
2015/12/19	11:00	CIS	FAT	Forenoon refreshments	30	0.45		75	20	2		4		2	103	0	2250	600	60	0	120	0	60	3090
2015/12/19	01:00	CIS	FAT	Lunch	60	0.90		75	20	2		4		2	103	0	4500	1200	120	0	240	0	120	6180
2015/12/19	04:00	CIS	FAT	Afternoon Refreshments	30	0.45		75	20	2		6		3	106	0	2250	600	60	0	180	0	90	3180
2015/12/19	07:00	CIS	FAT	Evening Refreshments	30	0.45			20	2		6			28	0	0	600	60	0	180	0	0	840
2015/12/19	09:00	CIS	FAT	Dinner	100	1.49			20	2					22	0	0	2000	200	0	0	0	0	2200
2015/12/19	10:00	CIS	FAT	Accommodation	400	5.98			20	2					22	0	0	8000	800	0	0	0	0	8800
2015/12/20	06:00	CIS	FAT	Breakfast	30	0.45		10	20	2					32	0	300	600	60	0	0	0	0	960
2015/12/20	03:00	CIS	FAT	Local transport	500	7.47	1		1	1			1		4	500	0	500	500	0	0	500	0	2000
2015/12/20	11:00	CIS	FAT	Forenoon refreshments	30	0.45		75	20	2		6	2	3	108	0	2250	600	60	0	180	60	90	3240
2015/12/20	01:00	CIS	FAT	Lunch	60	0.90		75	20	2		6	2	3	108	0	4500	1200	120	0	360	120	180	6480
2015/12/20	04:00	CIS	FAT	Afternoon Refreshments	30	0.45		75	20	2		6	2	3	108	0	2250	600	60	0	180	60	90	3240
2015/12/20	07:00	CIS	FAT	Evening Refreshments	30	0.45			20	2					22	0	0	600	60	0	0	0	0	660
2015/12/20	09:00	CIS	FAT	Dinner	100	1.49			10						10	0	0	1000	0	0	0	0	0	1000
2015/12/20	10:00	CIS	FAT	Accommodation	400	5.98									0	0	0	0	0	0	0	0	0	0
2015/12/21	06:00	CIS	FAT	Breakfast	30	0.45									0	0	0	0	0	0	0	0	0	0
2015/12/21	03:00	CIS	FAT	Local transport	500	7.47									0	0	0	0	0	0	0	0	0	0
2013/12/20	12:00	CIS	FAT	Local Transport & TA for guests	1000	14.94						10			10	0	0	0	0	0	10000	0	0	10000

Program and event management Expenses
Date	Time	Source	Code	Item	Rate		Quantity									Amount									Notes
width ="60"					INR	US$	VA	LP	RP	NP	SP	CG	HA	MR	Total	VA	LP	RP	NP	SP	CG	H4	MR	Total
2013/12/20	06:00	WMIN4	SPI	WikiHandbook	60	0.90		75	20						95	0	4500	1200	0	0	0	0	0	5700
2013/12/20	06:00	CIS	SPI	Wiki T-Shirts	0	0.00		75	20	2			1	3	101	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	WikiPen	10	0.15		75	20	2		20	2	10	129	0	750	200	20	0	200	20	100	1290
2013/12/20	06:00	CIS	SPI	Wiki keychains	0	0.00		75	20	2		10	2	10	119	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	Wiki School Bags	300	4.48									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	Wiki Stickers	5	0.07		75	50						125	0	375	250	0	0	0	0	0	625
2013/12/20	06:00	CIS	SPI	Brochures	10	0.15									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	Notice	4	0.06									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	Poster	20	0.30									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	Print-outs & Photocopies	10	0.15	100								100	1000	0	0	0	0	0	0	0	1000
2013/12/20	06:00	CIS	SPI	Badges Type 1 (Committee)	20	0.30	10								10	200	0	0	0	0	0	0	0	200
2013/12/20	06:00	CIS	SPI	Badges Type 2 (Guest)	30	0.45				2		10			12	0	0	0	60	0	300	0	0	360
2013/12/20	06:00	CIS	SPI	Badges Type 3 (Volunteer)	20	0.30	20						5		25	400	0	0	0	0	0	100	0	500
2013/12/20	06:00	CIS	SPI	Badges Type 4 (Participant)	10	0.15		25	20						45	0	250	200	0	0	0	0	0	450
2013/12/20	06:00	CIS	SPI	Registration	3	0.04		75	20	2					97	0	225	60	6	0	0	0	0	291
2013/12/20	06:00	CIS	SPI	Certificates	15	0.22									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	Arch	5000	74.72									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	CIS	SPI	Boards	1000	14.94	2								2	2000	0	0	0	0	0	0	0	2000
2013/12/20	06:00	WMIN1	EFM	Auditorium	1000	14.94	1								1	1000	0	0	0	0	0	0	0	1000
2013/12/20	06:00	WMIN1	EFM	Hall	500	7.47	1								1	500	0	0	0	0	0	0	0	500
2013/12/20	06:00	CIS	EFM	PA system	2000	29.89	1								1	2000	0	0	0	0	0	0	0	2000
2013/12/20	06:00	WMIN1	EFM	Internet	3000	44.83	1								1	3000	0	0	0	0	0	0	0	3000
2013/12/20	06:00	WMIN1	EFM	Video streaming	2000	29.89	0								0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	WMIN1	EFM	Media Interface	2500	37.36									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	WMIN1	EFM	Fire & safety	500	7.47	1								1	500	0	0	0	0	0	0	0	500
2013/12/20	06:00	WMIN1	EFM	First Aid	500	7.47	1								1	500	0	0	0	0	0	0	0	500
2013/12/20	06:00	WMIN1	EFM	Projector	1500	22.42	1								1	1500	0	0	0	0	0	0	0	1500
2013/12/20	06:00	WMIN1	EFM	Stationary	1000	14.94	1								1	1000	0	0	0	0	0	0	0	1000
2013/12/20	06:00	WMIN1	EFM	Labour	500	7.47	3								3	1500	0	0	0	0	0	0	0	1500
2013/12/20	06:00	WMIN1	EFM	Decorations	2000	29.89	1								1	2000	0	0	0	0	0	0	0	2000
2013/12/20	06:00	CIS	EFM	Video Recording & Documentation	25000	373.61									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	WMIN1	EFM	Police permissions & Security	1000	14.94	1								1	1000	0	0	0	0	0	0	0	1000
2013/12/20	06:00	WMIN1	EFM	Standby Generator	2000	29.89	1								1	2000	0	0	0	0	0	0	0	2000
2013/12/20	06:00	WMIN1	EFM	Phone charges	150	2.24	5								5	750	0	0	0	0	0	0	0	750
2013/12/20	06:00	WMIN1	EFM	Postal	30	0.45									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	WMIN1	SPI	Special Momentos for Chief Guests	500	7.47						5			5	0	0	0	0	0	2500	0	0	2500
2013/12/20	06:00	WMIN1	SPI	General Mementos	200	2.99				2					2	0	0	0	400	0	0	0	0	400
2013/12/20	06:00	WMIN1	PCE	Committee meetings	1000	14.94	3								3	3000	0	0	0	0	0	0	0	3000
2013/12/20	06:00	WMIN1	PCE	Pre-conference outreach workshops	3000	44.83	0								0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	WMIN2	FE	Vehicle Rentals (Capacity 30 persons each)	6000	89.67									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	WMIN2	FE	Photowalk	2000	29.89	1								1	2000	0	0	0	0	0	0	0	2000
2013/12/20	06:00	WMIN2	FE	Site Digitisation (QR Code) (GLAM)	3000	44.83									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	WMIN3	ICI	Travel Ticket Re-imbursement	1000	14.94			20						20	0	0	20000	0	0	0	0	0	20000
2013/12/20	06:00	LS	SPI	Creative Commons Handbook	60	0.90									0	0	0	0	0	0	0	0	0	0
2013/12/20	06:00	REG	SPI	Creative Commons Handbook	60	0.90									0	0	0	0	0	0	0	0	0	0

Legend

INR = Indian Rupees; VA = Voluntary Assistants; LP = Local Participants; RP = Regional Participants; NP = National Participants; SP = Student Participants; CG = Chief Guests; HA = Helper Assistants; MR= Media Representatives)

Draft Budget Estimate

Assumed Exchange Rate: 1 US$ = 66.91 INR (As on 28/11/2015)

Budget Summary

Sources of revenue
Code	No.	Item		INR	US$	%age	Notes
WMF	1	WMF				.%
CIS	2	CIS - A2K Program		74136	1108	60.3%
WMIN1	3	Wikimedia India (Conference Infrastructure)		21150	316	17.2%
WMIN2	4	Wikimedia India (Featured Events)		2000	30	1.6%
WMIN3	5	Wikimedia India (Inter community Interactions)		20000	299	16.3%
WMIN4	6	Wikimedia India (Wiki Handbooks)		5700	85	4.6%
		subtotal of Wikimedia India		48850	730	39.7%
		subtotal of Wikimedia associated sources		122986	1838	100.%
LS	7	Local Sponsors				.%
REG	8	Registration				.%
Total				122986	1838	100 %

Portfolios of expenses
Code	No.	Item		INR	US$	%age	Notes
PCE	1	Pre-Conference expenses		3000	45	2.4%
EFM	2	Conference infrastructure		17250	258	14.%
SPI	3	SWAG, publicity material & information dispersal		15316	229	12.5%
FE	4	Feature event expenses		2000	30	1.6%
FAT	5	Food, Accommodation & Local conveyance		65420	978	53.2%
ICI	6	Scholarships for other language communities		20000	299	16.3%
Total				122986	1838	100 %

Estimated expenses

Food, Accommodation and Local Transport
Code	No.	Item	Quantity	INR	US$	Rate	Notes
FAT	1	Breakfast	69	2070	31	0.45
FAT	2	Local transport	7	3500	52	7.47
FAT	3	Forenoon refreshments	217	6510	97	0.45
FAT	4	Lunch	223	13380	200	0.90
FAT	5	Afternoon Refreshments	231	7440	111	0.48
FAT	6	Evening Refreshments	72	2820	42	0.59
FAT	7	Dinner	61	6100	91	1.49
FAT	8	Accommodation	34	13600	203	5.98
FAT	9	Local Transport & TA for guests	10	10000	149	14.94
Total				65420	978

SWAGs, Publicity and Information Dispersal
Code	No.	Item	Quantity	INR	US$	Rate	Notes
SPI	1	WikiHandbook	95	5700	85	0.90
SPI	2	Creative Commons Handbook	0			0.00
SPI	3	Wiki T-Shirts	101	0	0	0.00
SPI	4	WikiPen	129	1290	19	0.15
SPI	5	Wiki keychains	119			0.00
SPI	6	Wiki School Bags	0			0.00
SPI	7	Wiki Stickers	125	625	9	0.07
SPI	8	Brochures	0			0.00
SPI	9	Notice	0			0.00
SPI	10	Poster	0			0.00
SPI	11	Print-outs & Photocopies	100	1000	15	0.15
SPI	12	Badges Type 1 (Committee)	10	200	3	0.30
SPI	13	Badges Type 2 (Guest)	12	360	5	0.45
SPI	14	Badges Type 3 (Volunteer)	25	500	7	0.30
SPI	15	Badges Type 4 (Participant)	45	450	7	0.15
SPI	16	Registration	97	291	4	0.04
SPI	17	Special Momentos for Chief Guests	5	2500	37	7.47
SPI	18	General Mementos	2	400	6	2.99
SPI	19	Certificates	0			0.00
SPI	20	Arch	0			0.00
SPI	21	Boards	2	2000	30	14.94
Total				15316	229

Event facilities and management
Code	No.	Item	Quantity	INR	US$	Rate	Notes
EFM	1	Auditorium	1	1000	15	14.94
EFM	2	Hall	1	500	7	7.47
EFM	3	PA system	1	2000	30	29.89
EFM	4	Internet	1	3000	45	44.83
EFM	5	Video streaming	0			0.00
EFM	6	Media Interface	0			0.00
EFM	7	Fire & safety	1	500	7	7.47
EFM	8	First Aid	1	500	7	7.47
EFM	9	Projector	1	1500	22	22.42
EFM	10	Stationary	1	1000	15	14.94
EFM	11	Labour	3	1500	22	7.47
EFM	12	Decorations	1	2000	30	29.89
EFM	13	Recording & Documentation	0			0.00
EFM	14	Police permissions & Security	1	1000	15	14.94
EFM	15	Standby Generator	1	2000	30	29.89
EFM	16	Phone charges	5	750	11	2.24
EFM	17	Postal	0			0.00
Total				17250	258

Featured events (Commons Photowalk, Kozhipedia, QR Code & GLAM)
Code	No.	Item	Quantity	INR	US$	Rate	Notes
FE	1	Photowalk	1	2000	30	29.89
FE	2	Site Digitisation (QR Code) (GLAM)	0			0.00
Total				2000	30

Inter-community interaction (Scholarship for delegates)
Code	No.	Item	Quantity	INR	US$	Rate	Notes
ICI	1	Travel Ticket Re-imbursement	20	20000	299	14.94
Total				20000	299

Pre-conference expenses
Code	No.	Item	Quantity	INR	US$	Rate	Notes
PCE	1	Committee meetings	3	3000	45	14.94
PCE	2	Pre-conference outreach workshops	0			0.00
Total				3000	45

Summary of expenses
Code	No.	Item		INR	US$	%age	Notes
FAT	1	Food, Accommodation and Local Transport		65420	978	0.53
SPI	2	SWAGs, Publicity and Information Dispersal		15316	229	0.12
EFM	3	Event facilities and management		17250	258	0.14
FE	4	Featured events (Commons Photowalk, Kozhipedia, QR Code & GLAM)		2000	30	0.02
ICI	5	Inter-community interaction (Scholarship for delegates)		20000	299	0.16
PCE	6	Pre-conference expenses		3000	45	0.02
Total				122986	1838	100 %

Expenses as allocated to different grants

Expenses to be met by WMF grant
Code	No.	Item	Quantity	INR	US$	Rate	Notes
Total				'	'

Expenses to be met by CIS grant
Code	No.	Item	Quantity	INR	US$	Rate	Notes
FAT	1	Breakfast	69	2070	31	0.45
FAT	2	Local transport	7	3500	52	7.47
FAT	3	Forenoon refreshments	217	6510	97	0.45
FAT	4	Lunch	223	13380	200	0.90
FAT	5	Afternoon Refreshments	231	7440	111	0.48
FAT	6	Evening Refreshments	72	2820	42	0.59
FAT	7	Dinner	61	6100	91	1.49
FAT	8	Accommodation	34	13600	203	5.98
FAT	9	Local Transport & TA for guests	10	10000	149	14.94
SPI	1	Wiki T-Shirts	101	0	0	0.00
SPI	2	WikiPen	129	1290	19	0.15
SPI	3	Wiki keychains	119			0.00
SPI	4	Wiki School Bags	0			0.00
SPI	5	Wiki Stickers	125	625	9	0.07
SPI	6	Brochures	0			0.00
SPI	7	Notice	0			0.00
SPI	8	Poster	0			0.00
SPI	9	Print-outs & Photocopies	100	1000	15	0.15
SPI	10	Badges Type 1 (Committee)	10	200	3	0.30
SPI	11	Badges Type 2 (Guest)	12	360	5	0.45
SPI	12	Badges Type 3 (Volunteer)	25	500	7	0.30
SPI	13	Badges Type 4 (Participant)	45	450	7	0.15
SPI	14	Registration	97	291	4	0.04
SPI	15	Certificates	0			0.00
SPI	16	Arch	0			0.00
SPI	17	Boards	2	2000	30	14.94
CEF	18	Recording & Documentation	0			0.00
CEF	19	PA system	1	2000	30	29.89
Total				74136	1108

Expenses to be met by WMIN grant
Code	No.	Item	Quantity	INR	US$	Rate	Notes
PCE	1	Committee meetings	3	3000	45	14.94
PCE	2	Pre-conference outreach workshops	0			0.00
CEF	3	Auditorium	1	1000	15	14.94
CEF	4	Hall	1	500	7	7.47
CEF	5	Internet	1	3000	45	44.83
CEF	6	Video streaming	0			0.00
CEF	7	Media Interface	0			0.00
CEF	8	Fire & safety	1	500	7	7.47
CEF	9	First Aid	1	500	7	7.47
CEF	10	Projector	1	1500	22	22.42
CEF	11	Stationary	1	1000	15	14.94
CEF	12	Labour	3	1500	22	7.47
CEF	13	Decorations	1	2000	30	29.89
CEF	14	Police permissions & Security	1	1000	15	14.94
CEF	15	Standby Generator	1	2000	30	29.89
CEF	16	Phone charges	5	750	11	2.24
CEF	17	Postal	0			0.00
SPI	18	Special Momentos for Chief Guests	5	2500	37	7.47
SPI	19	General Mementos	2	400	6	2.99
SPI	20	WikiHandbook	95	5700	85	0.90
SPI	21	Travel Ticket Re-imbursement	20	20000	299	14.94
FE	22	Vehicle Rentals (Capacity 30 persons each)	0			0.00
FE	23	Photowalk	1	2000	30	29.89
FE	24	Site Digitisation (QR Code) (GLAM)	0			0.00
Total				48850	730

Expenses to be met by local sponsors & registration fees
Code	No.	Item	Quantity	INR	US$	Rate	Notes
SPI	1	Creative Commons Handbook	0			0.00
Total				'	'

Summary of expenses allocation
Code	No.	Item		INR	US$	%age	Notes
WMF	1	WMF				.%
CIS	2	CIS		74136	1108	60.3%
WMIN	3	WMIN		48850	730	39.7%
LS	4	Local Sponsors & Registration fees				.%
Total				122986	1838	100 %